Not all tasks demand the same kind of attention. To switch contexts effectively, you need to understand the natural flow of your work. Some activities require deep, uninterrupted focus, while others need quick, decisive action. For instance, responding to emails might be a lighter task compared to drafting a strategic report.
Say you are a team leader managing a critical project and need to attend multiple meetings in a day. Instead of letting interruptions derail your focus, you might schedule blocks of time for high-priority tasks during your most productive hours and reserve meetings for times when your energy dips. Recognizing these rhythms not only helps you allocate energy wisely, but also helps you stay productive without burning out.